Do you need to apostille your University Diploma?

Are you are planning to continue your education in a foreign country?  Have you applied for a job and your future employer has asked for you to apostille your diploma?

In order to apostille a diploma, it must be signed and notarized by the University’s Registrar.  The notary will need to meet with the Registrar at the University.  Typically, you will need to apostille your highest degree.

We can apostille the following diplomas from a University:

• Master’s Diploma
• Bachelor’s Diploma

You may also be asked to apostille your transcripts and a enrollment verification letter.  Please note that your diploma, transcripts, and enrollment verification letter must be signed and notarized.

The most popular countries we can apostille and legalize your diploma are for:

• South Korea
• Italy
• Spain
• Mexico
• Egypt
• Qatar
• Kuwait
• Saudi Arabia
• China

There are currently 117 countries who are members of the Hague Apostille Convention.  For non-member countries, we can provide US Department of state certification and Embassy legalization.

Step #1: The first step is to contact the University’s Registrar and inform the Registrar that you will need the original or a color copy of your diploma to be signed and notarized.  The Registrar with either ask for you to mail in the original or email a color copy. Some Universities may request that you purchase a new diploma. If the University does not have a notary on staff, a traveling notary can visit the school and meet with the Registrar.  You can search online and arrange for a local traveling notary service.  Most notaries are unfamiliar with authenticating a diploma for a foreign country country so it’s best to leave the apostille process to us.  The notary must follow the proper notarial laws of their State and include the correct notarial wording.

Typically, a diploma can be notarized in several ways:

1. The Registrar attests to the diploma with a written or typed statement and the notary witnesses the signature of the Registrar.  For example: “I, Jane Doe, Registrar of ACME University, certify that this is a true and original copy of John Walters Master’s diploma”.  In most cases, the notarization is performed on the back of the diploma to allow space for the statement, Registrar’s signature, and notary’s seal and signature.  The notary must also include proper notarial wording for their state.
2. The second and less frequent option is for the University to draft a signed and notarized University letterhead with a statement and signature of the Registrar including the notaries seal, signature, and notarial wording.

Please be sure to contact our office as some countries will request the original diploma to be notarized rather than a color copy.  For example, Qatar will request the original diploma to be signed and notarized.

Step #2: The second step is to mail in your notarized diploma with our completed order forms to our office.  We have created an order form and credit card authorization form for every US State.

Obtaining an apostille can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

Click the PDF download image to get started. Our apostille service is fast, convenient, and saves you time and money.